Get around Microsoft Project quicker with these handy shortcuts.
Microsoft Project is a powerful project management program that helps you plan and manage your projects. It provides you with the ability to create detailed timelines, assign tasks, manage resources, and share project status updates with stakeholders.
To help you make the most of this tool, Microsoft Project offers a variety of keyboard shortcuts you can use to speed up processes and reduce mundane work. This guide lists the most useful Microsoft Project keyboard shortcuts and explains how to use them for maximum efficiency.
Here are some shortcuts that you may need frequently to use in Microsoft Project:
Ctrl + O: It is important to keep track of all projects that are being worked.
Ctrl + S: It is essential to save all changes made to a project often as it helps to keep track of and prevent data loss.
Ctrl + T: This will open up a new task window and allow you to enter the necessary information for their project.
Alt + F4: This will instantly close the Microsoft Project window and end the current session.
Shift + F11: This will open up a blank window that can be used for any tasks or projects that need to be created.
Alt + Spacebar: This will open up the project control menu, which can be used to manage the various aspects of a project.
Shift + F2: This will open up a window with detailed information about any selected tasks.
Ctrl + F: This will enable or disable the auto-calculate feature, which automatically updates any changes made to a project.
Ctrl + Del: This will clear any data that is currently entered in the selected field and reset it to its default value.
Ctrl + C: This will automatically copy the data that is currently selected and allow it to be pasted into any other location.
Ctrl + X: This will remove the data from its current location.
Ctrl + Shift + Alt: This will enable the auto-schedule feature for any selected tasks, which automatically updates the schedule based on any changes that are made.
Ctrl + Alt + M: This will enable the manual schedule feature for any selected tasks, which requires users to manually update the schedule.
If you like using your keyboard to get around your productivity suite, check out what KeyTips in Microsoft Office are and what they do.
Here is a quick cheat sheet of all the essential shortcuts for Microsoft Project:
Shortcut Key
Action
General Commands
Open a project file
Ctrl + O
Save a project file
Ctrl + S
Create a new project
Ctrl + N
Navigate views and windows
Activate the entry bar
F2
Activate the menu bar
F10 or Alt
Activate the project control menu
Alt + Spacebar
Activate the split bar
Shift + F6
Close the program window
Alt + F4
Display all filtered tasks or all filtered resources
F3
Display the Field Settings dialog box
Alt + F3
Open a new window
Shift + F11
Reduce a selection to a single field
Shift + Backspace
Reset sort order to ID order and turn off grouping
Shift + F3
Select a drawing object
F6
Display task information
Shift + F2
Display resource information
Shift + F2
Display assignment information
Shift + F2
Turn on or off the Add To Selection mode
Shift + F8
Turn on or off Auto Calculate
Ctrl + F9
Turn on or off the Extend Selection mode
F8
Move left, right, up, or down
Alt + Arrow keys
Outline a project
Hide subtasks
Alt + Shift + Hyphen (-)
Indent the selected task
Alt + Shift + Right arrow key
Show subtasks
Alt + Shift + Equal sign (=)
Show all tasks
Alt + Shift + Asterisk (*)
Remove a task indent
Alt + Shift + Left arrow key
Edit in a Sheet View
Cancel an entry
Esc
Clear or reset the selected field
Ctrl + Delete
Copy the selected data
Ctrl + C
Cut the selected data
Ctrl + X
Delete the selected data
Delete
Fill down a column
Ctrl + D
Display the Find dialog box
Ctrl + F
Link tasks
Ctrl + F2
Paste the copied or cut data
Ctrl + V
Reduce the selection to one field
Shift + Backspace
Undo the last action
Ctrl + Z
Unlink tasks
Ctrl + Shift + F2
Set the task to manually schedule
Ctrl + Shift + M
Set the task to auto schedule
Ctrl + Shift + A
Move in a Sheet View
Timescale left
Alt + Left arrow key
Timescale right
Alt + Right arrow key
Beginning of a project
Alt + Home
End of a project
Alt + End
First field in a row
Ctrl + Left arrow key
To the first row
Ctrl + Up arrow key
First field of the first row
Ctrl + Home
Last field in a row
Ctrl + Right arrow key
Last field of the last row
Ctrl + End
To the last row
Ctrl + Down arrow key
Extend the selection in a Sheet View
Down one page
Shift + Page down
Up one page
Shift + Page up
Down one row
Shift + Down arrow key
Up one row
Shift + Up arrow key
First field in a row
Shift + Home
Last field in a row
Shift + End
Start of the information
Ctrl + Shift + Home
End of the information
Ctrl + Shift + End
To the first row
Ctrl + Shift + Up arrow key
To the last row
Ctrl + Shift + Down arrow key
To the first field of the first row
Ctrl + Shift + Home
To the last field of the last row
Ctrl + Shift + End
Select all rows and columns
Ctrl + Shift + Spacebar
Select a column
Ctrl + Spacebar
Select a row
Shift + Spacebar
Move within a selection down one field
Enter
Move within a selection up one field
Shift + Enter
Move within a selection right one field
Tab key
Move within a selection left one field
Shift + Tab
Select and edit in the entry bar
Accept an entry
Enter
Cancel an entry
Esc
Delete one character to the left
Backspace
Delete one character to the right
Delete
Delete one word to the right
Ctrl + Delete
Extend the selection to the end of the text
Shift + End
Extend the selection to the start of the text
Shift + Home
Turn on or off Overtype mode
Insert
Here you will find a comprehensive overview of the most common Project keyboard shortcuts to help you get more done. These shortcuts can help you save time while using Microsoft Project and focus on the relevant tasks at hand.
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Digvijay Kumar studied Computer Science at Cochin University of Science and Technology. He has been writing about technology and security for more than 6 years now. The core platforms he focuses on are Windows, Android, and iOS. In his spare time, he enjoys tinkering with gadgets and exploring new devices.
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